PaperlessSite Toolkit
PaperlessSite Toolkit gives small contractors the spreadsheet, the ready-to-use documents and the AI prompts to turn rough field notes into professional records — in minutes, from the jobsite, without hiring an administrator.
Document once. Organise automatically. Find it when you need it.
Industry reporting puts the burden on a field foreman at roughly six hours a week — time lost to creating, chasing and re-typing paperwork instead of running work. The same reporting is clear that documentation and process inefficiency does not just cost time; it materially reduces contractor profitability.
Daily logs get written on Friday, from memory, for the whole week
Timesheets arrive late, incomplete, and in four different formats
An RFI sits in someone's head for three days before anyone types it
Invoices wait while somebody assembles the backup from scratch
The delivery ticket for the 12th is in the truck, the photo roll, or gone
Half the project record lives in a WhatsApp thread nobody can search
You have no administrator, and cannot yet justify per-seat software
When a job goes wrong, the argument is memory against memory
“I'm not short of work. I'm short of the six hours a week the paperwork takes off me.”
The six-hours-per-week figure and the observation on profitability are industry-reported figures supplied as research for this toolkit. They are reproduced as provided, have not been independently verified here, and you should confirm current sources for your own region and trade. Every other figure on this page and inside the toolkit is an illustrative worked example or an estimate produced from figures you enter.
The paperwork problem in small construction is a design problem. Nobody sets out to run a business badly documented — the system is simply built to fail at the end of a long day.
A voice memo, eleven photos and a line in a notebook is a perfectly good record of events. It is not a document — and converting it is a translation job that always gets postponed.
One ordinary day gets entered into the daily log, the timesheet, a delay notice, the invoice narrative and an email. Five entries, one set of facts, four chances for the numbers to disagree.
Finding one delivery ticket becomes a search operation across a truck, a photo roll, an inbox and a supplier portal. It takes ten minutes and works about half the time.
These are the failure patterns the toolkit is designed around, described in full in Chapter 1 of the guide.
An operating system for construction paperwork, not another folder of templates. Capture once in the field, draft with AI, review as a human, file automatically — and the record is finished before anyone leaves site.
Everything a small contractor needs to document jobs faster and keep project paperwork under control — on a phone, from a jobsite, with no administrator and no monthly software bill.
Get Instant Access — $12.99So a busy contractor never has to wonder what to open next.
What each file does, which to open first, and exactly what to do in your first thirty minutes.
14 chapters, 7 charts and diagrams, 5 appendices, 8 printable worksheets and a full worked case study.
Dashboard, Project Register, Daily Logs, Timesheets, RFIs, Invoice Documentation, Document Register, Admin Time and the Savings Calculator — all linked.
A 70-page pack: daily site documentation, workforce, RFIs, invoice support and project administration — all printable and signable.
Copy-and-paste prompts across daily logs, RFIs, timesheets, invoicing and project communication.
Six worked before-and-after examples from real site situations, plus six specialist RFI prompts not in the main library.
Client, subcontractor, supplier, payment and internal messages — including the full four-stage payment follow-up.
The tailgate eight: what a foreman documents every day, and exactly what a good answer looks like.
The written standard operating procedure, with a responsibilities matrix and a sign-off block — ready to hand to a new hire.
The 30-minute Monday routine as a tickable checklist, the monthly add-on, and a 90-minute catch-up for when you've fallen behind.
The seven-day plan for getting a crew actually using this — one habit at a time — with the day-one conversation script and the three objections you will get, answered.
Two of the things you'll do most often, exactly as they work in the files.
Illustrative timings. The AI never invents a fact — it marks the gap instead.
Illustrative figures. Every number is a formula reading from the four input tabs.
No Construction Software Required
Every Input Tab Works on a Phone
Excel, Google Sheets, Numbers or LibreOffice
Works Without the AI Too
A Never-Invent Rule in Every Prompt
15-Minute Setup, 7-Day Crew Rollout
Industry Stats Sourced; Everything Else Labelled Illustrative
One-Time Purchase, Lifetime Access
Instant Download After Checkout
Built around six people: the solo contractor, the small general contractor, the trade contractor, the foreman, the project manager and the owner.
And a fraction of one month of the paperwork you are currently doing on Sundays.
One-time payment · 11 files · Instant download · No subscription
Get the PaperlessSite Toolkit — $12.99The individual amounts above are our own estimated standalone values for each component, provided to show how the toolkit is composed. They are not objective market prices, not a comparison with any named competitor's product, and nothing was ever sold separately at those prices. The only price that applies is $47.
Six worked before-and-after examples — ceiling clashes, dimensions that don't close, discontinued products, missing details, fire-rating conflicts, blocked access — plus six specialist prompts.
26 prompts for the messages nobody wants to sit down and write, including the four-stage payment follow-up written out in full.
The tailgate eight on one printable page, with a “don't write this, write that” comparison for every field.
A complete standard operating procedure with responsibilities, daily and weekly requirements, AI conditions, naming, retention and a sign-off block.
The 30-minute Monday routine, the monthly add-on, and a 90-minute catch-up sequence for when you've fallen two or three weeks behind.
Paperwork baseline, documentation audit, project setup, the daily log eight, RFI readiness, invoice package checklist, weekly review log and the 60-second test.
This is a newly released title, so there are no customer reviews yet — and we would rather show you an honest empty space than invent one. Reviews from early readers will appear here as they arrive.
Your review could be here. Run the tailgate routine for two weeks and tell us what happened to your Sundays.
Your review could be here. Run the tailgate routine for two weeks and tell us what happened to your Sundays.
Your review could be here. Run the tailgate routine for two weeks and tell us what happened to your Sundays.
If the file you receive is genuinely defective or doesn't match this description, request a refund within 7 days of purchase. Because this is instant digital delivery, please review the full details on our refund policy page before buying.
Document once. Organise automatically. Find it when you need it. Eleven files, fifteen minutes to set up, and your evenings back.
Get the PaperlessSite Toolkit — $12.99